BYLAWS OF THE UCSD STAFF ASSOCIATION (Word
Doc Version)
ARTICLE I
The name of the association is the UCSD Staff Association.
ARTICLE II
Mission Statement
The objective of the UCSD Staff Association, as a group independent of the
administration, is to provide an effective base for staff communication with the
administration, faculty, and students, in all matters relating to the welfare
and proper functioning of the University in its role as an educational
institution by:
A. Encouraging staff members to present their opinions on issues that affect the
University community; and
B. Serving in an advisory capacity to the administration on these issues when
the Staff Association membership deem it necessary.
ARTICLE III
Members
Section 1: Membership is made up of two types of members: Regular Members and
Sustaining Members.
A. Regular Members
The regular membership of this organization shall be limited to career and
limited appointment staff employees and non Senate academic employees of the
University of California, San Diego. There are two types of regular membership:
1) Annual Regular Members: these members renew their membership each year by
paying annual dues; and
2) Lifetime Regular Members: these members pay a one-time fee to become members
for life.
B. Sustaining Members
Sustaining members are those who wish to show support to the Association but are
ineligible to become regular members. These members pay a fee, determined by the
Executive Board, to the Treasurer of the Association. They may participate in
the various association activities but have no voting privileges.
Section 2: Voting privileges are granted only to Regular Members and become
effective upon payment of the required membership fee. The Executive Board shall
determine the annual membership fee.
Section 3: Any member wishing his/her name to be dropped from the register shall
indicate such in a memorandum directed to the Membership Chair of the
Association.
Section 4: Membership in the Staff Association is open year round. An annual
membership begins October 1 and expires September 30 of the next year. The full
membership fee will be charged through May 31st of the membership year. Members
joining after June 1 will be considered paid members for the remainder of that
year and the next.
Section 5: New Employee Trial Membership confers the status of annual Regular
Member dues-free on newly hired UCSD employees (excluding re-hires) for his/her
first year employment. These members shall submit a Membership Form and
designate “New Employee Trial Membership” along with his/her date of hire.
ARTICLE IV
Officers
Section 1: The members of the Executive Board are the officers of the Staff
Association. The officers of the Executive Board are the Chair, Chair-Elect, and
the Treasurer.
Section 2: The Executive Board elects from among itself a Chair-Elect and a
Treasurer. The Chair-Elect shall have served as a member of the Executive Board
during the previous Board year. A quorum, consisting of a simple majority, is
required to elect officers of the Executive Board.
Section 3: The Executive Board officers shall serve a one year term commencing
July 1.
Section 4: If an officer of the Executive Board is unable to complete his/her
term, nominations for a replacement shall take place at the next scheduled
Executive Board meeting and a vote taken. If necessary, an emergency meeting may
be called by the Chair or Chair-Elect. If a the vacancy occurs in the office of
Chair, the Chair-Elect shall automatically succeed for the remainder of the
term.
Section 5: Duties of Officers
A. The duties of the Chair include:
1) presiding at all meetings
2) serving as an ex officio member of all standing committees
3) appointing the chair of the Nominating Committee
4) appointing a Recording Secretary
5) having general management of the Association in accordance with the bylaws
and the direction of the Executive Board
6) serving as the Senior Delegate to the Council of University of California
Staff Assemblies (CUCSA)
B. The duties of the Chair-Elect include:
1) in the absence of the Chair, performing the duties and exercising the powers
of the Chair
2) serving as the Junior Delegate to CUCSA
C. The duties of the Treasurer include:
1) recording and depositing all monies collected by the Association
2) issuing payment for all legitimate expenses of the Staff Association subject
to the approval of the Executive Board
3) preparing and presenting a monthly financial report to the Executive Board
4) sending copies of bylaws to new members upon request
The Treasurer’s Social Security number will be used for the Staff Association
USE Credit Union checking accounts
Section 6: The duties of the Recording Secretary include:
1) recording the transactions and attendance of members of all Executive Board
meetings
2) conducting correspondence and keep such records as may be required
3) distributing the minutes to members of the Executive Board and others as
determined by the Board
ARTICLE V
Elections
Section 1: At a mid year meeting, the Chair of the Nominating Committee will be
appointed by the Executive Board Chair. This appointment shall coincide with the
Council of University of California Staff Assemblies’ (CUCSA) election schedule.
Nominations for the Executive Board shall be as follows:
1) A message offering board positions shall be sent via e-mail to the
membership.
2) A list of members shall be submitted by the Chair of the Nominating Committee
for the approval of the Executive Board at the April board meeting.
3) The committee shall nominate as many candidates as it sees fit for the
Executive Board so as to obtain broad representation from the campus community.
4) A secret ballot shall be distributed via e-mail to the entire membership in
the spring and the results are reported, by name only, to all regular members.
5) A quorum, consisting of a simple majority of the regular members, is required
to elect members of the Executive Board.
ARTICLE VI
Meetings of the Members
Section 1: Meetings of the entire membership may be held as often as required
but at least one time each fiscal year at a date, time, and place designated by
the Executive Board. At least five working days' notice will be given for the
announcement of the meeting.
Section 2: Special meetings of the entire membership may be called by the
Executive Board. These meetings require three days advance notice.
Section 3: Announced educational programs are open to the general campus and the
membership at large. If required, a portion of this meeting may be used to
conduct general business.
Section 4: A quorum, consisting of one more than ten percent of the regular
members, is sufficient to transact all business of the Staff Association except
election of the Executive Board and its officers.
ARTICLE VII
Executive Board
Section 1: The Executive Board consists of twelve regular members and appointed
representatives from each active and officially recognized staff association on
campus. Executive Board members are elected by electronic ballot from the
regular membership of the Staff Association. Their term of office begins on July
1st of the year in which they are elected. Board members will serve for one
fiscal year. The UCSD Equal Opportunity/Staff Affirmative Action (EO/SAA) shall
be contacted for the current list of officially recognized staff associations.
Section 2: The Executive Board has general direction of the affairs of the Staff
Association between its general, special meetings, and educational programs. The
Board sets the hour and place of meetings, and makes recommendations to the
Staff Association membership and performs such other duties as are specified in
these bylaws. The Board is subject to the orders of the Staff Association
membership.
Section 3: The Executive Board meets monthly on a date to be determined by the
Board at their initial meeting. Emergency meetings of the Executive Board are
called by the Chair within 24 hours upon request by three members of the Board.
Section 4: Vacancies that occur on the Executive Board after elections have been
held are filled by appointment of the Chair from the list of non elected
candidates from the last election in order of vote count. These appointees serve
for the balance of the previous representative's term.
Section 5: A quorum for the regular monthly Executive Board meetings consists of
a simple majority. For emergency meetings, 25% of the Executive Board is
required.
Section 6: Members of the Executive Board accept the responsibility of
performing the duties assigned them as well as appropriate conduct and regular
attendance at meetings. Should either misconduct or neglect of duty become
evident, the member may be deposed from office, for cause, by the Executive
Board (at a monthly Executive Board meeting) upon a motion for same and a
resulting two thirds vote in support of the motion.
Section 7: Ex officio membership on the Executive Board is conferred upon the
immediate past Chair of the Board with the privilege of voting rights for one
year. After that time, past Chairs may serve as ex officio members. Past Chairs
are not excluded from being elected as Executive Board members or holding an
officer position on the Executive Board. Ex officio membership may also be
extended to any retiring member of the Executive Board if the University
retirement occurs during a Board term. Such ex officio memberships shall have
the privilege of voting rights until the expiration of the Board term. No ex
officio members are counted in establishing a quorum for the conduct of Board
business.
ARTICLE VIII
Committees
Section 1: Standing or special committees are appointed by the Chair of the
Staff Association as the Executive Board deems necessary to carry on the work of
the association. The Chair shall be an ex officio member of all committees
except the Nominating Committee.
ARTICLE IX
Council of UC Staff Assemblies
Section 1: Each participating UC location will send two delegates to participate
in the Council. Each UC location shall name its delegates by June 1. The term of
office shall be two (2) years, the first year as a junior delegate and the
second year as the senior delegate. Each year will commence on July 1.
Section 2: The Junior Delegate to the Council of University of California Staff
Assemblies (CUCSA) shall replace the Senior Delegate. The Senior Delegate may
not be a member of a collective bargaining unit.
Section 3: The Junior Delegate to CUCSA shall be the Chair-Elect of the
Executive Board. The Junior Delegate may not be a member of a collective
bargaining unit.
ARTICLE X
Parliamentary Authority
Robert's Rules of Order Newly Revised shall govern the Staff Association in all
cases to which they are applicable and in which they are not inconsistent with
these bylaws and any special rules of order the Staff Association may adopt.
ARTICLE XI
Amendment of Bylaws
These bylaws may be amended at a general business meeting or by electronic
voting of the Staff Association membership by a two thirds vote. The amendment
must have been circulated at least ten working days prior to the meeting. A
majority of those voting by mail may take place instead of at the general
meeting as long as the amendments have been circulated at least ten working days
prior to the vote.
ARTICLE XII
Association Assets
In the event the UCSD Staff Association is dissolved, all Association assets
will be used only for the UCSD staff employees as determined by the Executive
Board.
Revised March 1, 2008
Revised March 13, 2001
Revised June 4, 1997
Copyright © 2001 - 2008
UCSD Staff Association. All rights reserved.
Your comments and feedback are appreciated. Send email to
eabeyta@ucsd.edu